At Schlich Limited we take the protection of information and personal data
disclose information to ensure compliance with the General Data Protection
We may, from time to time, request personal information from individuals
via email, telephone or postal correspondence. Your personal information
will not be provided to any third party other than to meet legal
Why We Need Your Personal Information
The information that we request from individuals is essential to enable us
to carry out our legitimate duties as required under current legislation.
This information is necessary for, but not limited to, the following
Money Laundering Regulations - We may request that you provide us with
personal information to verify you as an individual. As a responsible
organisation we are obliged to verify any individual with whom we conduct
business and may request a copy of any form of photo ID together with
evidence of your place of residence, for example a utility bill.
Information that we obtain will be kept in a securely locked area within
our offices and may be kept as proof that we have carried out our legal
obligations. As soon as this information is no longer required it will be
IP Filing - To satisfy legal requirements when filing your Intellectual
Property at the relevant office we need to provide some of your personal
information, for example your name and address, to enable us to register
you as either the applicant or the inventor.
Overseas associates - If you wish to protect your Intellectual Property in
jurisdictions outside of the UK and Europe, we may be asked to provide
personal information about you, for example your name and address, to an
overseas associate, so that they may satisfy the legal requirements of the
designated country where you wish to protect your Intellectual Property.
Accounting - Where we need to make payments to you directly into your bank
account, we will require your name and bank details, these will always be
requested from you in writing and stored within our password protected
computer system. Your bank account details will be kept until they are no
longer required when they will be deleted from our systems.
Contact details - To enable us to correspond with you efficiently we will
ask you for your name, address, email address and telephone number. If we
are unable to obtain this directly from you, we may revert to using a
standard internet search engine to try to identify your contact details and
store these on our case management system.
How We Protect Your Personal Information
At Schlich Limited we implement suitable and appropriate data storage and
processing measures. All data held within our computerised systems is
protected by usernames and complex passwords. Our Information Technology
security is regularly monitored and updated to ensure the maximum
protection is available at all times and to prevent unauthorised access.
Sensitive and private data that is exchanged via email is only sent to the
intended recipients and is protected, as much as possible, by Transport
Layer Security (TLS).
Sharing Personal Information
Schlich Limited will never sell, rent or trade any personal information to
any other party. Information is only provided for legitimate purposes, when
required by law or to enable us to carry out our obligations in the process
of protecting your Intellectual Property. The types of information that we
will share consists of names, postal addresses, address details of your
employment and nationality.
Keeping Personal Information
Your Personal Information will remain securely within our computerised
technology or safely locked away for the maximum time required to meet any
legal requirements or until such time as we deem it no longer relevant.
Subject to legal requirements we will ensure that all data pertaining to
your personal information will be removed or destroyed within 14 working
days of receipt of your written request.
In the event that any case that we have been working on becomes abandoned,
either by request or through failure to meet the legal requirements of a
relevant Intellectual Property Office, your file will be stored in a
protected area for a period of twelve calendar months after which time it
will be securely destroyed.
GDPR provides every individual with the "right to be forgotten", this means
that individuals may request that all personal data pertaining to them is
removed permanently from our systems. At Schlich Limited we will ensure
that your request is carried out provided that your information is no
longer required to satisfy any legal obligations we may be required to
adhere to. In the event that we are unable to delete your personal details,
we will provide, in writing, a full explanation of our reasons for not
fulfilling your request.
What to do in the event of a data breach
In the unlikely event of a breach of your personal data, Schlich Limited
will consider the effects that this will have on individuals and whether
the data is noted as 'high risk'. If the breach is considered to be of
'high risk' to individuals, we will notify you in writing as soon as we
reasonably can. To ensure that Schlich Limited complies with the
requirements of GDPR we will notify the Information Commissioners Office
within 72 hours of becoming aware that a breach has occurred.
further details on how Schlich Limited protects your personal data, please
contact us in writing using reference 'Data Protection Enquiry' to 9 St
Catherine's Road, Littlehampton, West Sussex, BN17 5HS. UK or via email to